Business Letter: Writer’s Checklist
For Business Letters
Someone you know (friend, colleague, business partner, group, company)
Some one you don’t know (To whom it may concern, Dear Sir/Madam)
How do you expect the receiver to respond?
What is your relationship to the reader/receiver(s)?
What role are you assuming in the letter?
(friend, colleague, etc.)
Bring the reader up to date first.
Establish a connection
As requested . . .
It was nice meeting you in Toronto last week . . .
I read your article in
Vague Magazine . .
Time frame (sequence of events)
What do you hope to accomplish with the letter (inform, persuade, initiate action)
I am writing to inquire about . . .
Could you please send me . . .
Please . . .
Would you mind . . .
Could you please . . .
Would you be so kind as to . . .
Fax, e-mail, formal business letter, memo, informal note
cc: courtesy copy